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Aphrodite is committed to protecting and respecting your privacy. This Privacy ("Policy") relates to services provided through our website (“Services”) and sets out the basis on which the personal data collected from you, or that you provide to Us will be processed by Us. Please read the following carefully to understand our views and practices regarding your data and how We will treat it.
For the General Data Protection Regulation (“GDPR”) and the supplementary Data Protection Act by Finland (tietosuojalaki) (collectively as the “Data Protection Law”), in respect of the personal data of users of the Website and the Services and business contacts and prospects of Aphrodite, the Data Controller is Aphrodite;
Information we collect from you
We collect and process some or all of the following types of information from you, independently if you are a merchant or a customer for our portal (please check our Terms and Conditions statement for merchant and customer definitions):
Information that you provide by filling in forms on the Aphrodite website (“Website”). This includes information provided at the time of the purchasing process (including shipping details as customer name, location, address, city, state, contact number, a valid email address) to use the Website. We may also ask you for information when you report a problem with the Website.
Customer registration details, as Full name, a valid email address.
If you contact us, we may keep a record of that correspondence, including subjects and messages.
We may (now or in the future) also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.
Details of all actions that you carry out through the Website and of the provision of services to you.
Details of your visits to the Website including, but not limited to, traffic data, location data, weblogs, and other communication data, the site that referred you to our site and the resources that you access.
Details directly provided by you during the newsletter/contact us forms filling action.
The provision of your full name and e-mail address, your employer and/or your place of work and the URL of the business that you work for is required from you when you register to use our Services We will inform you at the point of collecting information from you, whether you are required to provide the information to Us.
Uses made of your information
We use information held about you in the following ways:
To ensure that content from the Website is presented in the most effective manner for you and for your computer.
To provide you with information, products or services that you request from us or which we feel may interest you.
To carry out our obligations arising from any contracts or legal agreements entered between you and Us.
To notify you about changes to our Services and provide you with information that is relevant to your use of the Services.
To provide you with information about our Services for marketing purposes.
Disclosure of your information
We may disclose your personal information to any member of our group, which means our subsidiaries, our ultimate holding company, and its subsidiaries. Where any such member of our group is outside the US this transfer will be based on a contract including the Model Contractual Clauses in accordance with the Data Protection Law.
We may disclose your personal information to third parties:
if we sell or buy any business or assets, in this case, we may disclose your personal data to the prospective seller or buyer of such business or assets;
if we or substantially all of our assets are acquired by a third party, in which case personal data held by us about our customers will be one of the transferred assets;
if we are under a duty to disclose or share your personal data in order to comply with any legal obligation or in order to enforce or apply our Website Terms and Conditions and other agreements, but we will endeavor to minimize such disclosure to only that reasonably necessary and, where possible, to provide you with notice of such disclosure; and/or
to protect the rights, property, or safety of Aphrodite, the Website, our users and any third party we interact with to provide the Website.
How we store your personal data
We take appropriate measures to ensure that all personal data is kept secure including security measures to prevent personal data from being accidentally lost, or used or accessed in an unauthorized way, for the duration of your use of our Services. We limit access to your personal data to those who have a genuine business need to know it. Those processing your information will do so only in an authorized manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where We are legally required to do so.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to the Website, therefore any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features in order to prevent unauthorized access.
Keeping your personal data up to date
If your personal details change you may update them by accessing the relevant page of the Website, or by contacting us using the contact details below.
We will endeavor to update your personal data within thirty (30) days of any new or updated personal data being provided to Us, in order to ensure that the personal data We hold about you is as accurate and up to date as possible.
Where we store your personal data
The data that we collect from you and process as a result of your use of the Services may be transferred to and stored at a destination outside the Finnish territories. It may also be processed by staff operating outside Finland (such as other countries of EEA or “European Economic Area) who work for Us or for one of our suppliers. By submitting your personal data, you agree to this transfer, storing or processing.
Your data may be accessible to i) Aphrodite’s staff and affiliates or ii) may be stored by Aphrodite’s hosting service provider on servers that may be located in the USA as well as in the EU. If you would like further information, please contact us (see ‘Contact’ below). We will not otherwise transfer your personal data outside of the US or to any organization (or subordinate bodies) governed by public international law or which is set up under any agreement between two or more countries, as provided by the Data Protection Law.
How long we keep your personal data
We will hold all the data for so long as we have an obligation to the Customer to provide the Services, and thereafter until such time as we delete the Customer’s account in accordance with our Terms and Conditions.
Your personal information will be deleted on one of the following occurrences:
deletion of your personal information by you (or by another person engaged by the Customer); or
receipt of a written request by you (or another person engaged by the Customer) to us.
Under the Data Protection Law, you have several important rights free of charge. In summary, those include rights to:
access to your personal data and to certain other supplementary information that this Policy is already designed to address
require Us to correct any mistakes in your information which We hold
require the erasure of personal data concerning you in certain situations
receive the personal data concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations
object at any time to processing of personal data concerning you for direct marketing
object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you
the object in certain other situations to our continued processing of your personal data
otherwise, restrict our processing of your personal data in certain circumstances
claim compensation for damages caused by our breach of any data protection laws.
If you would like to exercise any of those rights, please:
contact us using our Contact details below
let Us have enough information to identify you,
let Us have proof of your identity and address. Where you are a user of our Services you should email us from the email address that you used to register with Aphrodite. Receipt of an email from this address will usually be enough to confirm your identity; and
let us know the information to which your request relates.
In detail, we use a third-party specific addon, provided by Agolia (https://www.algolia.com/doc/).
How to complain
We hope that we can resolve any query or concern you raise about our use of your information.
The Data Protection Law also gives you the right to lodge a complaint with a supervisory authority, in the EEA based states where you work, normally live or where any alleged infringement of data protection laws occurred.
IP Addresses and cookies
We may collect information about your computer, including where available your IP address, operating system, and browser type, for system administration, customer support and to collect aggregate information for internal reporting purposes.
The cookies we use are "analytical" cookies. Some of the common uses for our cookies are as follows:
to recognize and count the number of visitors and to see how visitors move around the site when they are using it. This helps us to improve the way our Website works, for example by ensuring that users are finding what they are looking for easily.
to identify and authenticate a user across different pages of our Website, within our own Website, in a session or across different sessions. This is so that the user does not need to provide a password on every page the user visits; and
to be able to retrieve a user’s previously stored data, for example, information that the user previously submitted to the Website, to facilitate reuse of this information by the user.